Privacy Policy
Your privacy.
TEDxRotterdam 2026 · Last updated: 22 September 2026
This website has no analytics, no advertising tracking and
no user accounts. We receive personal data when you choose
to contact us, buy or register for a ticket, join our
community, or use services connected to the event.
Who we are
TEDxRotterdam 2026 is organised by Stichting B3LEAFMEDIA as
an independent TEDx event operated under license from TED.
Stichting B3LEAFMEDIA is responsible for the personal data
we use for TEDxRotterdam. Questions about privacy or your
personal data can be sent to
info@tedxrotterdam.com .
Cookies and Google Maps
We do not use analytics or advertising cookies. The venue
map uses Google Maps and only loads after you choose
“Accept” or “Load map”. When it
loads, Google may receive technical information such as your
IP address and may place cookies according to
Google’s privacy policy . You can change your cookie choice at any time.
Cookie settings
We also save your light/dark theme and cookie preference in
your browser’s local storage. This remains on your
device and is not sent to us.
Contacting us
The partner form on this website does not submit information
to the website itself. It opens your own email application
with a prefilled email to info@tedxrotterdam.com. If you
contact us, we use the information you provide to answer
your message, manage our relationship with you and, where
relevant, discuss a possible partnership. Our email is
managed using Zoho Mail. We keep correspondence only for as
long as reasonably necessary for the purpose for which it
was received or where we need to retain it for
administrative or legal reasons.
Tickets
Tickets are sold through
Ticket Tailor . When you purchase or register for a ticket, we may
receive the information you provide during registration,
such as your:
name;
email address;
telephone number;
ticket type;
discount or access code; and
other information you choose to provide in the booking
form.
We do not receive your full payment card details. We use
this information to process and administer tickets,
communicate important event information, manage attendance
and operate TEDxRotterdam.
The primary legal basis for this processing is that it is
necessary to provide the ticket and event services you
requested. Some information may also need to be retained to
meet legal or administrative obligations. Ticket Tailor
processes attendee data on our behalf as our ticketing
provider.
Community and future events
People can choose to join the TEDxRotterdam community,
including through our community signup form, which currently
uses
Google Forms . We may use the information provided to share community
information, invitations and information about future
TEDxRotterdam events. Where required, we ask for your
consent before sending promotional or community
communications.
Ticket buyers may also receive information about similar
future TEDxRotterdam events where permitted by law. You can
unsubscribe from promotional or community emails at any
time. Unsubscribing from marketing does not prevent us from
sending messages that are necessary in relation to a ticket,
registration or event you are attending.
Pop It, check-in and networking
TEDxRotterdam may use Pop It for event check-in, NFC badges
and optional networking features. To prepare the event, we
may transfer relevant attendee information from Ticket
Tailor to Pop It, such as your name, email address,
registration information and attendance status. Pop It may
also process technical or interaction information necessary
for its event functionality, such as check-ins, badge taps
or scans. Pop It acts as a data processor for TEDxRotterdam
when we use its event services.
Digital business cards and contact sharing are optional. You
decide whether you want to activate these features and
whether you want to share your contact information with
another attendee.
Pop It event participant data used by TEDxRotterdam will be
kept for approximately three months after the event and then
removed from Pop It, subject to any technical backup cycles
or legal requirements. Relevant ticket records may remain in
Ticket Tailor according to the retention periods described
below.
Photography and video
Photography and video recording may take place during
TEDxRotterdam. We may use event imagery to document
TEDxRotterdam and communicate or promote TEDxRotterdam
through our website, social media and other event
communications. Where we rely on our legitimate interests,
we take the privacy of attendees into account and aim to use
event imagery in a reasonable and proportionate way. For
situations where consent is required or appropriate, we will
ask for it.
If you do not want to be prominently photographed or filmed,
you can tell a member of the TEDxRotterdam team during the
event or contact
info@tedxrotterdam.com . You can also contact us afterwards if you have concerns
about identifiable imagery in which you appear.
Sharing your information
We do not sell attendee data. We do not provide attendee
contact lists to sponsors or partners. We only share
personal information where necessary to organise and operate
TEDxRotterdam, for example with service providers such as:
Ticket Tailor for ticketing;
Pop It for event check-in and optional networking;
Google for community forms;
Zoho for email; and
technical providers involved in hosting and operating
our website.
Partners may receive anonymous or aggregated information
about the event, but not identifiable attendee data unless
there is a separate lawful reason and you have been
informed.
Hosting
This website is hosted using
Cloudflare . Like other website infrastructure providers, Cloudflare
may process technical information such as IP addresses and
request data in order to deliver the website, maintain
security and protect against abuse.
How long we keep information
We do not keep personal information longer than necessary
for the purpose for which it was collected. In general:
Ticket and registration data: may be kept until after
the following TEDxRotterdam edition so we can administer
the event and maintain relevant event records.
Community contact details: may be kept while you remain
subscribed to the TEDxRotterdam community. You can
unsubscribe at any time.
Pop It event data: will normally be removed
approximately three months after TEDxRotterdam 2026.
Correspondence: is kept only for as long as reasonably
necessary.
Some administrative or transaction information may need to
be kept longer where required by law.
Legal bases
Depending on how you interact with TEDxRotterdam, we process
personal data because:
it is necessary to provide a ticket or another service
you requested;
you have given us consent;
we have a legitimate interest in organising,
documenting, protecting and communicating
TEDxRotterdam, where that interest does not override
your privacy rights; or
we need to comply with a legal obligation.
Your rights
Under the GDPR, depending on the circumstances, you may have
the right to:
access the personal data we hold about you;
correct inaccurate information;
ask us to delete information;
restrict certain processing;
object to certain uses of your information;
withdraw consent where processing is based on consent;
and
request transfer of certain information.
You can exercise these rights by contacting
info@tedxrotterdam.com . You can also file a complaint with the Dutch data
protection authority,
Autoriteit Persoonsgegevens .
Changes
We may update this privacy policy when our event, website or
service providers change. When we make changes, we will
update this page and change the date at the top.
